GDPR POLICY FOR EDVIN SVENSON SKEPPSMÄKLERI AB
Due to the new EU General Data Protection Regulation, GDPR 2016/679, which comes into force on 25 May 2018, we have drawn up a policy as to how our company processes personal data.
We request crew lists from ships, as we are required by the Coast Guard to report incoming crew members on arriving vessels no later than 24 hours before arrival. These crew lists are reported to the Coast Guard using the Maritime Single Window portal. These crew lists are saved for two years and are not made available to any other authority. The personal data stored in these files is only used for ship clearance assignments.
We administer payment of salary to crew members working on the ships we charter. Personal data in these cases is only required to conduct bank transfer of salary. Payment assignments also occur between ship owners and other recipients. Personal data for these assignments is only made available to online banking services.
E-mail is our main communications channel. E-mail addresses are only used by the company and these are not made available or sold to third parties. E-mail addresses are saved in our computers as long as they are required for existing, past and future transactions. Our staff’s mobile phones also contain e-mail and text messages. All contacts registered in mobile devices are for the individual employee’s private use only.
In compliance with legislation, book-keeping receipts are saved for seven years.
Customer and supplier ledgers are available in our administration system (Visma). Only legal entities are registered here.